Tips for Running a Successful Board Meeting

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A successful board meeting consists of strategies that are designed to maximize the results and create a perfect setting to work collaboratively. The following guidelines will help you set a lively atmosphere and encourage participation from different perspectives, and help you achieve your desired outcomes.

Define the purpose of your meeting

Setting clear goals helps to keep meetings on track and productive. This will also guide participants toward meaningful discussions and decision-making processes. A clear understanding of the meeting's goals will allow the leaders to prioritize agenda items, provide adequate time for each topic and allow for flexibility in the event of unexpected issues or urgent matters arise during the meeting.

Start with the most important issues

By addressing the most pressing issues first, you'll stimulate your meeting and get everyone in a more relaxed state of mind to engage in deeper discussion. This is an excellent way to establish an expectation that your meetings are focused on issues rather than updates.

Distribute all meeting materials in advance

Distributing meetings materials and reports to all Board members prior to the meeting is the best way to make sure they are prepared for the meeting. This will enable attendees to peruse the materials and prepare their opinions and thoughts before the meeting. This will stop the meeting from becoming off-track and overwhelmed by administrative tasks.

Evaluate Your Meetings

You can take notes of action items during the meeting and then distribute them in a digestible form after the meeting is finished. It is also crucial to review board meetings on a regular basis to determine what's working and what needs to be improved.