How to Conduct a Successful Remote Board Meeting

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The pandemic has made it harder than ever for nonprofits to operate and generate community support. Many depend on board meetings that are held remotely to make crucial decisions and ensure their existence. However it isn't easy to conduct a successful remote board meeting without the physical presence of all members.

A clear, specific agenda will keep your board meeting remotely focused and on-topic at all times. Include your board in the process of setting the agenda. This will allow you to determine what topics should be covered. Then, communicate the agenda as far in advance to all attendees so they can prepare. This will help ensure they are aware of what's to be discussed and will allow them to add any additional points to the agenda prior to time. A secure board portal to distribute agenda items and other documents can help reduce security risks.

Video can boost the interaction at remote board meetings because it adds the essential face-toface component to discussions. Additionally, video makes it easier for attendees to see other people's body language and take note of non-verbal cues like boredom, impatience or excitement.

Meeting in person can be difficult to plan for busy boards that must manage many professional and personal commitments. With remote board meeting software, determining a convenient time for all attendees can be a lot easier. Tools like SavvyCal's free meeting polls allow you to suggest multiple times for your meeting and allow everyone to decide which times are best for them. This will save you time and energy by eliminating the need to send a back-andforth email.