Working With Documents
Working with documents involves collaborating on and creating the types of information resources required to complete work. This is particularly important when working on projects that have a lot of moving parts like developing software. Documentation ensures everyone is on the same page and eliminates wasted time spent trying to comprehend instructions.
In general, documents, especially those that are created by organisations or other professional settings, follow certain conventions and standard practices. This allows for an open and uniform workflow and ecosystem for documentation. Documents can be structured, such as lists, tabular or scientific charts, semi-structured as notes or letters written by hand, or unstructured, like an online blog post. In general, documents typically contain a mix of text and other non-textual elements, including images, tables, and graphs.
Document collaboration is usually about dividing teams into groups with varying permissions and access to documents, so that each group can focus on their own work without having to worry about accidentally altering or overwriting others' work. This also includes implementing the concept of version control, which means that you can track and restore previous versions of documents. Lastly, it also includes the capability of synchronous and asynchronous communication within the document itself. By establishing these types of guidelines, you can make sure that all team members have the best chance of being successful when working with your company's documents.
